what to consider for the final project

Facts and Goals of Existing Event Planning Companies

 

Type of Parties and Events

– Conferences
– Seminars
– Product launches
– Incentives
– Exhibitions
– Theme parties
– Conventions
– Special events
– Rallies
– Road shows
– Sport events
– Team building

Philosophy and Guidelines

– Creativity
– Reactivity
– Tailor-made programs
– Rigor
– Imagination
– On-site support
– Sophistication
– Partnership-minded

 

 

 

 

  

Sample Check List

The following checklist provides a step-by-step guide to organizing and executing an open house. Include projected deadlines for each step.

Select chair and members of your planning committee.

Develop a master plan and set the event date.

Select chairs for subcommittees such as refresiments, setup and cleanup, tour guides, traffic and safety, volunteers speakers, and invitations.

Organize volunteers for each committee.

Formulate a publicity plan. Decide when/how media should be contacted. Be sure to alert the media of photo and interview opportunities.

Prepare copy for program and printed materials.

Hold a “tie down” meeting the day before the event Distribute a schedule of events to each committee member. Discuss assignments. Distribute identification badges. Answer any questions.

Set up several registration tables and stagger tour schedules to avoid bottlenecks. Distribute a program as guests arrive, so they know what to expect.

After the event, mail the printed program with an appropriate letter to “significant others” who were unable to attend.

Remember to thank everyone who participated. Send photos if possible.

Conduct an evaluation

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